Accounting Assistant

Reference: JOB1139
Employer: The Frick

Accounting Assistant Responsible for processing and preparing financial information as directed by the CFO. Assists the Chief Financial Officer in developing the most efficient accounting and reporting procedures possible. Reports to: Chief Financial Officer (CFO)

Hours: Monday – Friday, 9:00‐5:00, occasional evening and weekend work required Full‐time, non‐exempt with benefits

Responsibilities:

  • Accounts payable
  • Verifies approvals and coding of invoices from the entire site, approximately 50- 75 per week; prepares checks for signature, mails checks and files invoices
  • Prepares electronic payments as required
  • Maintains all vendor files, W-9s and certificates of insurance
  • Prepares 1099s on an annual basis Cash Management
  • Gathers and reconciles all cash from across the site daily (Café, Museum Store, rentals, tours, programs, and membership, donation boxes). Verifies balances according to established internal controls
  • Interfaces transactions from Counterpoint to Sage Intacct on a daily basis
  • Maintains and reconciles the petty cash for the administrative offices
  • Prepares and requests master change request and bank deposits for the site via the armored car service on a weekly basis
  • Prepares month-end bank reconciliation for all transactions including merchant services
  • Anticipates the cash flow needed for operations, requeststransfer of funds from investment managers and construction project account Payroll
  • Uploads files and enters and reviews all staff hours and appropriate pay information into Sentric
  • Posts all wage and salary information from Sentric reportsinto Sage Intacct bi‐weekly via journal entry. Managesthe payroll liability accounts. Inventory
  • Responsible for reconciling Café and Museum Store inventory accounts as well The Frick Art & Historical Center, Inc. 2019 as managing monthly and annual inventories in conjunction with the appropriate managers Other Assets and Liabilities
  • Responsible for managing and reconciling prepaids Credit Card Administration
  • Acts as the on-site administrator for credit card purchasing program. Issues and closes cards, raises and reduces credit limits as approved, trains and assists users in the coding process and uploads transactions to Sage Intacct on a monthly basis. Month-End Closing
  • Prepares various monthly closing entriesfor preparation of financial statements
  • Prepares monthly sales tax and alcohol tax and processes payments
  • Completes financial tracking spreadsheets as required. Maintains monthly department dashboards in Sage Intacct Budget
  • Responsible for updating budget and forecast files on a quarterly and annual basis as well as upload of the forecasts and budget into Sage Intacct Audit
  • Responsible for preparing various financial reports and supporting information for the annual audit Handles other duties as requested by management.

Qualifications:

  • Associate or Bachelor’s Degree in Accounting and 3+ years similar experience is required
  • Cash handling experience a must
  • Experience in Microsoft Office Suite required. Excellent Excel skills a must
  • Experience in importing and exporting moderate amounts of data required
  • Experience in Sage Intacct, Blackbaud products, Sentric payroll, Outbound reservation system, and Counterpoint ticketing system preferred but not required
  • Strong attention to detail
  • Ability to prioritize and handle multiple tasks at the same time
  • Ability to work independently
  • Excellent interpersonal skills, with the ability to deal with staff and vendors in a polite and friendly manner
  • Clearance of a criminal background check To apply, please send a cover letter and resume to: HR@TheFrickPittsburgh.org

posted January 28, 2019