Assistant Director of the Chautauqua Fund

Reference: JOB1153
Employer: Chautauqua Institution

Chautauqua Institution, located in southwestern New York State, is a not-forprofit global convener of dialogue and debate on the most significant issues of the day through engagement across four programmatic and thematic pillars – arts, education, religion and recreation. Families, friends, couples and singles gather each summer at Chautauqua to relax and renew in a quintessential lakeside community setting that has inspired minds and hearts, solutions and resolutions for nearly 150 years. Some 100,000 people visit Chautauqua, some of whom are in residence the entire summer and year-round. Still more engage through an expanding online catalogue of recorded events and livestreamed programs. The full impact of Chautauqua is found in the mix of experiences between and among the pillars.

The Arts: Chautauqua as a community celebrates, encourages and studies the arts and treats them as integral to all of learning. With symphony, opera, theater, dance, and visual arts programs and pre-professional schools in voice, music, art, dance, and theater, Chautauqua produces an unparalleled range and depth of arts programming paired with opportunities for engagement with professional and pre-professional artists and performers

Religion: At Chautauqua, religious faith is perceived, interpreted and experienced as central to the understanding and expression of our social and cultural values. Chautauqua is a community that is open to individuals of all faiths and none, with a wide variety of services of worship and programs that express the Institution’s Christian heritage and its interfaith commitment.

Education: Self-improvement through lifelong learning was at the heart of the impulse that motivated Americans and founded Chautauqua in 1874. That tradition continues today with iconic morning and afternoon lecture platforms, continuing education courses, the Chautauqua Literary & Scientific Circle international reading community, writers in residence, and a public library. In particular, Chautauqua’s Special Studies program provides classes and other educational programs for the 10,000 lifelong learners that enroll in courses each summer. More than 300 teachers create a diverse assortment of courses for youth and adults and those seeking inter- and multi-generational learning and enrichment experiences.

Recreation: Chautauqua embraces recreation and a balanced, healthy lifestyle as essential to the Chautauqua experience. The beautiful lakeside setting amplifies nature’s many gifts with world-class recreational amenities along with an eclectic Assistant Director of the Chautauqua Fund February 14, 2019 Page 1 of 4 Company Department Reporting Chautauqua Institution Chautauqua Foundation Dir. of the Chautauqua Fund FLSA Status Employee Classification Average Hours/Week Exempt Full Time Year-Round (3) 35+ array of quiet places to kick back and relax. Opportunities include sailing, boating, fishing and swimming on Chautauqua Lake as well as a 36-hole golf course, fast-dry and hard-surface tennis courts, playing fields, playgrounds and fitness centers. Envisioning a bold future that will expand Chautauqua’s impact in the world beyond the summer assembly season and the physical grounds, the leadership team is looking to broaden and strengthen its fundraising and stewardship initiatives and goals. It is an opportune time for an enterprising fundraising leader to bring new ideas and new energy to this dynamic and important organization.

Position Summary: The Assistant Director of the Chautauqua Fund is responsible for planning, coordinating and implementing strategies to encourage and deepen philanthropic commitment through donor relationships to grow and sustain annual giving program.

Duties and Responsibilities:

  • Support the Director in planning, organizing and implementing strategies to increase philanthropic commitments to the annual Chautauqua Fund.
  • Provide leadership and actively participate in execution of the direct mail campaign. Use advanced writing skills to efficiently and accurately draft communications to donors.
  • Create broad-based and segmented appeals to donors and prospective donors including direct mail, email, giving events and marketing/social media in partnership with the Director of Communications.
  • Manage a personal portfolio of prospects/donors to qualify, cultivate, solicit, and steward leadership gifts of $1,000 (or more) to the annual Chautauqua Fund.
  • Work collaboratively with research and development teams to craft proposals to solicit financial support from corporate and foundation partners as well as manage associated promotions and supporting recognition programs.
  • Function as a key resource to the volunteer community to manage involvement, communication and training opportunities.
  • Lead advancements in prospect identification, qualification and appeal segmentation and ensure prospects are integrated into annual giving strategies/ programs effectively.
  • Partner closely with the administration team to analyze data and metrics to measure program performance and guide strategy. Assist with reporting on measurable success of annual fund.
  • Coordinate the employee giving program, monthly giving program and annual scholarship program.
  • Maintain an expert working knowledge of fundraising software and relationship management solution (Raiser’s Edge) to track and record activities.
  • Demonstrate high ethical and professional standards when processing confidential information.
  • Enhance current knowledge of fundraising and non-profit trends and best practices, seeking out opportunities for professional development that will enhance job performance, including building networks with colleagues at peer institutions.
  • Support other fundraising projects as assigned by the Director of the Chautauqua Fund.

Formal Education Requirements:
Minimum Bachelor’s Degree in Communication, Public Relations, Marketing or closely related field is required. Candidates with equivalent combination of education/work experience will also be considered.

Formal Experience Requirements:
Minimum 3-years prior experience as a fundraiser in a non-profit environment strongly preferred. Candidates with proven professional sales experience in a client facing role may also be considered. Preference will be given to candidates with working knowledge of standard development practices, annual fundraising programs, and one on one personal solicitation experience.

Skills and Abilities:

  • Proficiency in various computer applications, including Microsoft Suite, SharePoint/One Drive and Fundraising/Client Management Software (e.g. Raiser’s Edge).
  • Excellent interpersonal and professional communication skills (written/verbal) to build professional relationships with management and staff at all levels, as well as patrons and donors.
  • Exceptional organizational skills/attention to detail coupled with ability to take initiative and prioritize multiple tasks in a fast paced, high demand environment.
  • Demonstrated ability to think creatively and strategically.
  • Active learning and listening skills to understand implication of new information for current/future problem solving and decision making as well asking questions as appropriate.
  • Social perceptiveness and persuasion as related to reactions and responses to those reactions.
  • Demonstrate a fluency of ideas and commitment to a collaborative approach to fundraising.
  • Willingness to travel and meet with donors and prospective donors. Working Conditions and Environmental

Normal levels of office noise from conversation, computers and systems. Risk of eye strain due to heavy computer usage. Employee should seek to change visual focus every twenty minutes to alleviate potential discomfort.

Physical Requirements:

  • Primarily light work with approximately 85% of work performed sitting at a desk and using substantial/ repetitive motion of fingers, wrists and hands (including grasping). 
  • Exerting up to 10 lbs. of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
  • Stooping, kneeling, crouching, reaching and when organizing office, filing paperwork and managing daily administrative tasks using resources at floor/ desk/overhead levels.
  • Standing, walking, pushing, pulling and lifting to travel to work events and assist with transportation of materials and/or event set up.
  • Visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal and extensive reading.
  • Talking by expressing ideas and conveying instructions as well as hearing to perceive sound with or without corrections. Ability to receive detailed information through oral communication.


  •  Executive, Senior and Management Teams at Chautauqua Institution
  • Board of Trustees of Chautauqua Institution
  • Board of Directors of Chautauqua Foundation


  • Donors and Prospective Donors
  • Chautauqua and Western New York Communities
  • Guests and Visitors to Chautauqua Institution
  • Vendors and Suppliers

Hours of Work:
The work schedule requires a commitment of 35-hours/week with flexibility to work evenings, weekends and holidays as required and a willingness to flex up in scheduled work hours (based on business need) – particularly during summer seasonal operations. Apply online at Feel encouraged to submit a cover letter/resume as a single pdf. Equal Employment Opportunity Employer Prepared by Human Resources | Date Modified: 2/11/19


posted February 18, 2019