Manager of Institutional Giving

Reference: JOB1230
Employer: National Aviary

Reports to: Director of Philanthropy
Department: Philanthropy
Status: Exempt, Full-time

The main responsibility of the Manager of Institutional Giving is to raise funds from foundations and government agencies. This position requires a driven self-starter who is motivated to increase contributed funds, develop strategies, cultivate foundation and government relationships, research new grant opportunities, write grants, submit foundation and government funding proposals and reports, and support the goals of the department.


  • Develops and implements a strategy to identify and solicit potential local and national funding sources (including government) to meet the financial needs of the National Aviary.
  • Works closely with Director of Philanthropy, Executive Director, and other key program staff to determine strategies; implement strategies; and meet department revenue goals related to foundation and government revenue.
  • Schedules and leads meetings, presentations, and tours to steward relationships with potential foundation and government prospects.
  • Identifies, develops, and responds to public and private grant opportunities that support the National Aviary’s funding needs in the areas of general operations, environmental education, avian health and welfare, and conservation of endangered species.
  • Cultivates meaningful relationships with foundation staff and/or trustees.
  • Responsible for all aspects of the grant application process, including: developing timelines; communicating with internal key staff and external partners; researching and securing necessary information from internal and external partners; completing forms; synthesizing past expenditures and expected future expenses to develop project budgets; gathering and ordering attachments; compiling all grant information in desired order and format; and overseeing dissemination of completed proposals.
  • Develops written grant proposals that are persuasive, professional in appearance and content, and compliant with funder application guidelines.
  • Manages grants, including communicating funder requirements to pertinent internal parties; monitors program progress to ensure that funder expectations will be met; collaborates with program managers to collect and evaluate data for assessments; and serves as liaison between program and the Finance Department to reconcile budget-to-actual expenses for grant reports.
  • Creates the National Aviary Annual Report.
  • Prepares all correspondence pertaining to diverse fundraising activities.
  • Refines and manages system for storage and easy access to grant documents.
  • Generates sufficient grant opportunities to meet annual budget target for grant income.
  • Meets demanding goals that align with the ever-changing needs of the National Aviary for program, capital, and operating costs.
  • Identifies and pursues new capital prospects related to the long-term Master Plan and the related campaign(s).
  • Manages auxiliary income activities (e.g., solicitation of silent auction items) related to special events and assists with the execution of special events.
  • Participates in all fundraising activities of the department and works as a team player to assist the philanthropy team, including, but not limited to, generating written copy for sponsorship and/or individual solicitations as necessary.
  • Manages and trains interns and volunteers as necessary.
  • Fulfills other advancement responsibilities as deemed necessary by Director of Philanthropy.
  • Adheres to all National Aviary protocols and procedures.
  • Interacts with visitors utilizing National Aviary Visitor Engagement protocol.

Reasonable Accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for his or her job. Duties, responsibilities, and activities may change at any time with or without notice.

This position oversees the Philanthropy Department Intern and Volunteer Program.


  • Strong oral and written communications skills
  • Strong presentation skills, as well as the ability to continually interact and communicate with a variety of audiences in a professional and engaging manner
  • Capable of developing and monitoring project budgets
  • Knowledgeable of research techniques and sources of information used in identifying prospective funders
  • Skilled in collecting, interpreting, and incorporating diverse data into grant proposals and reports to strengthen the case for support
  • Experience in managing simultaneous projects in a fast-paced environment, particularly in proposal writing and reporting
  • Ability to assess and prioritize multiple tasks and demands
  • Works well with others on cross-departmental projects; also able to work independently with minimal supervision
  • Proficient with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and abile to navigate online proposal portals/fundraising database
  • Knowledge of avian, wildlife, and environmental issues a plus


  • Bachelor’s degree in related field; master’s degree a plus
  • Minimum of 3 years of relevant experience, including strong grant writing skills


  • Satisfactory Pennsylvania State Police Criminal Record Check and Child Abuse History Certification
  • Satisfactory FBI Criminal Record Check
  • Valid Driver’s License and ability to pass Department of Motor Vehicles check

While performing the duties of this job, the employee constantly operates a computer and occasionally moves about the office to access file cabinets, office equipment, etc. Special events may require long periods of standing.

Work environments will include climate-controlled office spaces and public areas where the noise level may be loud. This role routinely uses standard office equipment, such as computers, phones, copiers, and filing cabinets.

This is a full-time position. Evening and weekend work may be required as job duties demand.

Send resume, cover letter, and salary requirements to Laurie Nicholl, Director of Philanthropy,


posted Janaury 23, 2020